Clinical Site User Guide

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Clinical Site User Guide
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Clinical Site User Guide

ACEMAPP is a secure, online clinical rotation matching, student onboarding, and document storage solution for clinical sites, schools, and consortiums. The Clinical Site User Guide covers everything you need to know to get up and running quickly, including logging into your account, navigating the platform, and managing rotations.

The steps below are very general getting-started steps, so please check with your organization if you have a unique process. Help desk guides are linked for reference, providing step-by-step instructions with screenshots.

ACEMAPP Account Access:

Step 1: Email Verification and Login

After creating your account, we'll send a verification email to the email address linked with your ACEMAPP account. You'll need to verify your email before logging in. Use the Resend Verification button on the acemapp.org login page.

After email verification, expect a message from ACEMAPP containing a link to set your password. If the Password Email isn't found, visit ACEMAPP.org, click "Login", enter your email, and select Forgot Password to set it.

Step 2: Consent and Profile Completion

When you first log in to ACEMAPP, you will be prompted to review and consent to our Terms of Use and Privacy Policy. As an admin, you only need to fill out the General tab in your Profile before accessing your School User homepage.

Step 3: ACEMAPP Navigation

Easily navigate ACEMAPP by creating shortcuts, setting your home page as default, and using bookmarks and breadcrumbs effectively.

Getting Started with ACEMAPP Collaboration:

Step 1: Manage Partnerships

Use the partnership directory in ACEMAPP to handle partnership requests and documents between schools and clinical sites. Schools must be partnered with you in ACEMAPP before requesting rotations. Once you approve the request, the partnership will appear in the active partners list.

Step 2: Manage Rotations

Reviewing rotation requests is crucial for coordinating clinical rotations. Consider customizing your rotation tables to display relevant information and determine the order of appearance. The Conflict Checker will help you avoid scheduling conflicts by checking fields like Unit, Start/End Date, Days of the Week, and Shift Start/End. Utilize the Comments section to communicate with school partners about rotation details. When the rotation is approved and all members assigned are compliant, the roster will be sent.

Step 3: Monitor Compliance and Upcoming Rotations

The Manage Students (by Rotation) table shows your students' compliance status for their requirements. It lists students assigned to rotations, categorized by their compliance status. Rotation rosters track members (students, faculty, etc.) at each clinical site, providing access to rotation information, compliance records, and profiles. The Rotation Roster is sent to a clinical site partner only after the rotation is approved and all assigned members are compliant.


Note: If you have questions, please contact ACEMAPP at support@acemapp.org or 844-223-4292.

A rotation is a scheduled clinical experience.

The Profile allows you to enter and edit personal information in ACEMAPP.

The connection between Entities in ACEMAPP.

An active Partnership between two entities is needed to create a rotation in ACEMAPP.

The connection between Entities in ACEMAPP.

An active Partnership between two entities is needed to create a rotation in ACEMAPP.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

A rotation is a scheduled clinical experience.

The completion of all required items in ACEMAPP.

A rotation is a scheduled clinical experience.

The completion of all required items in ACEMAPP.

The Profile allows you to enter and edit personal information in ACEMAPP.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

The roster tracks members assigned to a rotation and gives the clinical site access to view the rotation information, member compliance records, and member profile data.

A rotation is a scheduled clinical experience.

Related Articles


Partnerships: Approve & Deny Requests
The partnership directory is where schools and clinical sites manage their partnerships in ACEMAPP. Use the partnership directory to manage partnership requests and partnership documents.
Tips & Tricks: Managing Member Compliance (For Administrators)
The video covers tips and tricks for navigating the system and managing member compliance. The tips we cover apply to all ACEMAPP administrators.
Roster (Profile Completion Report) Sent
Rosters track members (students, faculty, etc.) that will be at each clinical site. The rotation roster gives the clinical site access to view the rotation information, member compliance records, and member profile data. The Rotation Roster Set email includes a link to download the Profile Completion Report.
Checking Member Compliance with School and Site Requirements
This tutorial will cover how to check member compliance in ACEMAPP. If you have any questions, please contact us. 
Rotation Comments
Commenting on rotations is a great way to communicate with your school or clinical site partners regarding a specific rotation. Every comment made on a rotation will prompt an automated email notification to fellow coordinators within the same program.
Rotation Conflict Checker
You can utilize the Conflict Checker to confirm there are no scheduling conflicts with other rotations. It scans for conflicts based on Unit, Start/End Date, Days of the Week, and Shift Start/End fields.
Rotation Table Configuration
Customize your rotation tables to display specific information and manage rotations more effectively.
Partnerships: Document Manager
ACEMAPP allows you to house affiliation agreements and other documents that may pertain to your partnerships, such as liability insurance records and policy documents.
Partnership Directory: Contact Coordinators
The partnership directory "Contacts" page displays contact information for coordinators with other organizations.
Navigating Between Dashboard and Home Page
If you have multiple ACEMAPP user types, you may now set a “primary dashboard.” Your primary dashboard is the page you are automatically directed to upon logging in to ACEMAPP.
Tips & Tricks: Navigation
This tips & tricks video is intended to help our members navigate ACEMAPP. Watch the video above or follow the steps outlined to learn these key techniques.
Completing Your Profile
Completing your profile is an essential step to meet clinical rotation compliance. This guide from the help desk offers instructions for filling out each section of your profile.
Log in to ACEMAPP
How to log in to your ACEMAPP account.
Email Verification
You will not be able to access your account without verifying your email. We will send a verification email to each email address on your account. Please check your email inbox, including spam folders, and click the link provided within the email to complete the verification process. Verification emails are valid for seven days, after which they will expire.
Review Rotation Requests
Reviewing rotation requests is a vital part of coordinating clinical rotations effectively. This guide will lead you through various methods to review and manage these requests efficiently.
Approved Rotations within 3 Weeks (Table)
This table lets you quickly view approved rotations starting within the next three weeks from your homepage and check if the roster has been sent. The table also shows if members are assigned to the rotation and if they have met compliance. You can also quickly access the rotation information from this table by clicking on the **Edit** button.