Article: Maximize Your ACEMAPP School User Experience

ACEMAPP offers much more than just compliance and rotation management. From evaluations and reporting to custom learning experiences, schools can streamline nearly every part of their clinical education process within one secure platform.

Below is an overview of key features and real-world examples of how schools use them to save time, improve communication, and enhance student experiences.

Learning Management System (LMS)

What it is:
A full-scale LMS that allows you to host custom courses, quizzes, and assessments directly within ACEMAPP.

What you can do:

• Create a “Clinical Readiness” course for students to complete before placements.

• Deliver annual compliance training or HIPAA modules without leaving the platform.

• Track course completion alongside other compliance metrics.

Example:

Schools can deliver a “Pre-Clinical Orientation” course with embedded videos, quizzes, and policy acknowledgments, ensuring every student meets readiness requirements before placement.

Compliance Tracking

What it is: A centralized system for managing student and faculty compliance with clinical requirements such as immunizations, background checks, and certifications.

What you can do:

• Automatically track requirement expirations and notify members when updates are needed.

• View compliance by program, rotation, or cohort in real time.

• Reduce manual record-keeping and ensure students stay placement-ready.

Example: School Users can reduce email follow-ups using automated compliance reminders and dashboards.

Clinical Scheduling

What it is: A tool to create, customize, and manage clinical rotation schedules across all partnered sites and programs.

What you can do:

• Assign students to sites based on preferences or requirements.

• Avoid scheduling conflicts and manage placement capacity.

• Share rotation details directly with students and partners.

Example: Schools use rotation templates to replicate rotation requests each semester, significantly reducing setup time.

Advanced Reporting

What it is: A robust reporting engine that lets you generate custom data views, including compliance, user activity, and statistical summaries.

What you can do:

• Export reports for accreditation reviews or internal audits.

• Identify trends, such as the most common compliance gaps.

• Share insights across departments with filtered data.

Example: School partners use compliance reports to prepare annual accreditation documentation quickly and accurately.

Document Management and eSignature

What it is: A secure document management system with built-in upload, submission, and eSignature functionality.

What you can do:

• Collect liability waivers, attestations, and preceptor forms electronically.

• Allow students to upload immunization records or CPR certifications.

• Track document approvals in one place. All documents are securely stored in ACEMAPP for school and student access when needed.

Example: Schools can transition all student document submissions online, eliminating paper storage, manual verification, and the need for additional vendors to manage documents.

Evaluations and Surveys

What it is: A customizable tool for distributing evaluations and surveys to students, preceptors, and faculty based on rotations.

What you can do:

• Gather feedback from students after clinical experiences.

• Evaluate preceptor effectiveness or learning environment.

• Collect data for program improvement.

Example: School programs use automated end-of-rotation evaluations to increase response rates and provide significantly more meaningful feedback.

User Management

What it is: Tools to monitor user progress, send announcements, and broadcast messages across the platform.

What you can do:

• Send additional reminders for upcoming compliance deadlines.

• Share policy updates or rotation instructions.

• Track engagement and confirm message delivery.

Example: Program coordinators use broadcast messaging to notify students about upcoming compliance deadlines and policy updates, improving on-time completion rates and reducing individual reminder emails.

Clinical Encounter and Time Tracking

What it is: An integrated system for logging encounters, competencies, skills, and time tracking for students and educators.

What you can do:

• Allow students to log patient encounters for review.

• Track clinical hours.

• Align competencies with curriculum standards.

Example: Schools use encounter tracking to ensure students meet required experience hours and/or skills for graduation.

Sharable ePortfolio

What it is: An organized digital portfolio where students can showcase activities, rotations, achievements, and reflections.

What you can do:

• Encourage students to document learning milestones.

• Support job searches with professional portfolios.

• Facilitate faculty review and advising.

Example: Graduates can use their ACEMAPP ePortfolios to prepare for interviews, highlighting clinical competencies and professional growth.

Preceptor Management

What it is: A collection of features to manage preceptors, including compliance tracking, communication, and reporting.

What you can do:

• Verify preceptor qualifications and training.

• Communicate rotation details directly.

• Track preceptor participation and activity.

Example: Schools use Preceptor Management to identify and recognize high-performing preceptors each semester.

Partnership Directory and Affiliations

What it is: A comprehensive directory to manage affiliations, request new partnerships, and store agreements securely.

What you can do:

• Request new affiliations directly through ACEMAPP.

• Store signed affiliation agreements and set reminders for upcoming renewals or updates.

• Maintain a centralized view of all partner relationships.

Example: Schools can use the Partnership Directory to track all active agreements in one location, reducing time spent searching for documents and ensuring no affiliation lapses unexpectedly.

Directory System

What it is: The Directory system allows schools to create and manage partner entities that do not use ACEMAPP.

What you can do:

• Create and manage partner organizations or clinical sites outside of ACEMAPP.

• Create and notify students of clinical schedules.

• Connect Members to Entities and upload documents specific to the Member-Entity relationship.

• Export Directory information and generate reports on usage, including “last used” data, to track engagement and activity.

Example: Schools can create a Directory Entity for an external clinical site and add students as Members. By connecting students to the Entity, schools can upload documents related to the site’s requirements, allowing them to track compliance for all students in one centralized location.

ACEMAPP Assure

What it is: ACEMAPP Assure collects, stores, and reviews requirements, including drug screening, background checks, immunizations, and other documents.

What you can do:

• Reduce administrative burden with automated document review.

• Ensure that members are verified and compliant before clinical placement.

• Track missing requirements to manage compliance deadlines proactively.

Example: Schools use ACEMAPP Assure to streamline student requirement reviews, allowing staff to focus more on direct student support and engagement.