Article: Assign Member(s) to Rotation

When you assign a member to a rotation, they receive notification of the rotation details and are prompted to check their account for clinical requirements. Students or Faculty can access clinical site requirements only after being assigned to the rotation.

Step 1:

From your Home Page, click the "Rotations" tab in your navigation bar to open the Rotations table.

Step 2:

Click the "Edit" (pencil icon) button under the Actions column next to the rotation you would like to assign a member to.

Step 3:

Select the appropriate Member Type at the top of the table that you want to assign to the rotation.

Step 4:

Locate the member in the Available Students section or use the Search box to find member(s).

NOTE: To assign members to a rotation, they must be actively affiliated with your program. Look for Active members in the Members Affiliated table.
Check if they are listed under an inactive status such as Graduated or Withdrawn. If they aren't listed under any of these statuses, you'll need to create their account.

Step 5:

Choose the member(s) you wish to assign by selecting the checkbox under the Assign column next to their name.

NOTE: You can only assign as many students as the number of slots you requested.
If you need to edit the number of slots, the clinical site will need to approve this.

NOTE: There is a hard limit of 200 students. Only 200 students may be connected to a single rotation.

Step 6:

Is this Roster Complete?

• Select "YES" if you are done assigning members to this rotation. The system will send the roster to the clinical site when ready.
• Select "NO" if you need to assign additional members. You must keep track of all assigned members' compliance and manually send the roster when the conditions for doing so are met.

Click "Save" to complete the process of assigning a member to the rotation.

NOTE: After a member is assigned to a rotation, they receive an email notification informing them of their assignment and prompting them to check their account for further clinical onboarding details.
The roster will only be sent when the rotation has been approved and everyone assigned (i.e., students, faculty, preceptors) to the rotation is showing compliant in ACEMAPP.

Remove Members From a Rotation

If you need to remove members from a rotation, follow Steps 1-3 to return to the appropriate Member type page.

Locate the Assigned list and mark the checkbox in the Remove column for any members who need to be taken off the rotation. After making your selections, proceed to Step 6.

Click "Save" to confirm and save the changes made to the rotation roster.