Article: Course Assignment

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Course Assignment
Member Types:

Course Assignment

You may assign students and course admins to all required courses for their program at once. Their courses and requirements are not visible until the course start date.


Assigning Member by Affiliation

Step 1:

From your Home Page, click on the "Members" tab, then click the appropriate member type under the Affiliation column.

users dashboard highlighting Students under Affiliation column in the Members drop-down menu

Step 2:

Check the box next to the student(s) you would like to assign to the course and click "Select" in the tables navigation bar, then "Assign to Course" from the drop-down menu.

image shows student selected and select to assign to course

Step 3:

Complete each field necessary. Be sure to select your "Course" from the drop-down.

NOTE: This is very important for the various approvals required for course-related forms and documents.

image show course assignment selection and action to complete

Step 4:

Depending on what you would like to complete next, you can select one of these options:

Submit & Manage
This feature creates the course assignment and takes you to the edit section of the rotation (course schedule). You can turn on the Faculty Document Access feature on the edit screen by switching the yes/no toggle to Yes. This feature also allows the assigned course administrator/faculty access to approve forms, requirements, and documents for their students.
Submit & Re-use
This feature allows you to add the same group of students to another course.
Submit & Go Back
This feature creates a course assignment for the students and takes you back to your student table.

Assigning Member by Rotation

You can also add members to courses in progress.

Step 1:

From your Home Page, click the "Members" tab in your navigation bar, then click the appropriate member type under the Rotation column.

image users dashboard highlighting Members button and then Student button under Rotation

Step 2:

Check the box next to the member(s) you would like to assign to the course and click "Assign to Course"

image shows student selected and select to assign to course

Step 3:

Complete each field necessary. Be sure to select your "Course" from the drop-down.

image shows course selection to bulk add student

Step 4:

If needed, select an "Existing Course Assignment or create a new course assignment by selecting a "Program," "Course Admin," "Start Date," and update the "End Date: if you want a different end date besides the default.

Depending on what you would like to complete next, you can select one of three options: Submit and Manage, Submit & Re-use, and Submit & Go Back.

image bulk add to existing course in or adding new course fields


Removing Member from Course Assignment

NOTE: This step is used to remove any manageable member type associated with the Course. Selecting the appropriate tab (Student, High School Student, Faculty, etc.) opens that member types table and allows the selection/removal of members from the Course.

Step 1:

Click "Rotations" from your Home Page in your navigation bar to open the Rotations table.

image shows Rotation tab

Step 2:

Select the "Course Assignment" filter tab. Select the appropriate status (Approve, Pending, etc.) of the Course Assignment.

image Rotations table highlighting Course filter

Step 3:

Click the "Edit" (pencil icon) button in the Actions column next to the course you want to edit.

image Rotations table highlighted edit icon in Actions column

Step 4:

Select the appropriate Member Type tab from the tables navigation bar to open that table.

image edit Rotation nav-bar highlighting Students tab

Step 5:

Check the "Remove" checkbox next to the member(s) to remove that member(s). When your edits are complete, click the "Save Changes" button to finish.

image edit Rotation pointing to checkbox next to student name in Remove column and save button

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

An Affiliation is a connection between a Member and an Entity.

Affiliations define Member Types and often include Graduation or End Dates.

A requirement is an item a member may need to complete based on their affiliation to an entity or rotation assignment.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

A rotation is a scheduled clinical experience.

Related Articles


Advanced Course Setup - Configuration View
When using ACEMAPP's course type rotations, you can see what requirements are attached to that course, as well as assessments, shared fields, and all other Requirements attached to the course.
Create/Add Course Info for Rotation Requests
This article will outline how to create courses for rotation requests, as well as how to add additional course information in ACEMAPP.