What is an Entity Profile? An entity profile is simply the profile page for any ACEMAPP school or clinical site. All organizations have one, and each can be personalized to share information and images specific to your organization. We sometimes call entity profiles a "landing page" as it's where students 'land' to view all information relating to your school or site. For instructions on updating your entity profile, please visit acemapp.org/kb/369.   Common Information Shared on Profiles: A "welcome" or "about us" page News, updates, and other announcements Parking information & maps Badging/security information A careers tab, including basic info and a link to your job board Specific information on your various sites or campuses Current COVID-19 policies Instructions, process, and/or training information How to Increase Your Profile's Visibility: Fellow schools and clinical sites can view your entity profile in two ways. First, they can click on your name in the partner directory. Second, they can click on your name within a rotation form - students and faculty are able to view your profile this way as well. However, if you really want your entity profile to reach all of your partners, we recommend the following tactics: Post an announcement: Post an announcement to students/faculty which includes a link to your entity profile for more information. This will allow you to remove other announcements, which can be moved to your profile, and will simply direct students/faculty to view all information on your profile page. Announcements appear directly on student and faculty dashboards. For instructions on creating announcements, please visit acemapp.org/kb/146. Send a broadcast message: Send an email via ACEMAPP announcing your newly updated entity profile. Broadcast messaging allows you to see open rates and view all communications sent by your team in a single location. Contact us for a template or assistance in sending this message. For instructions, please visit acemapp.org/kb/66.     The ACEMAPP team is happy to assist you with updating your current profile. If you would like any assistance or professional recommendations, please contact us at support@acemapp.org or 844-223-4292.        

In an effort to further enhance security, ACEMAPP now requires email verification. You must verify your email address as soon as possible. Starting January 1, 2022, we will no longer send important messages and reminders to members without verified email addresses. This includes system reminders as well as broadcast messages between you and your partners (schools, sites, students, faculty, etc.) in ACEMAPP.   Please log in to your ACEMAPP account to begin the verification process.For instructions, please visit acemapp.org/kb/415. Once you have verified your email address, you can always control the number of messages you get from ACEMAPP. For instructions, please visit acemapp.org/kb/173.  Resources for coordinators: Email verification report - to see which of your students/faculty have not verified their email address(es) yet, please go to your reporting dashboard and use the "Member Email Verification Report". Your students/faculty will also be prompted to verify their email upon logging in to ACEMAPP. Email reminder template - for a template language you can use to remind your unverified students/faculty, please click here. If you have any questions, please contact us at support@acemapp.org or 844-223-4292.

The ACEMAPP team recently collaborated with health care professionals to create an innovative new way for students and professionals to engage in mentoring online.  If you already have a mentoring program, you can transition it to ACEMAPP in order to deliver your mentorship learning materials and resources. We can also create a process specific to your needs when it comes to matching mentors and mentees at your organization. You may assign a specific person to review and approve matches or mentees can search and request mentors independently. If you do not yet have a mentoring program, but would like to start one, we can work with you to create a new process that will allow your students or new hires to be matched with others at your organization based on the parameters you set.  We provide a number of mentoring courses developed by health care professionals. You are able to use them if you would like, or you may deliver your own custom learning materials and resources.  You also have the option to deliver evaluations to mentoring participants before, during, and/or after their mentoring experience. Mentoring can be managed in ACEMAPP regardless of program or profession. To learn more or get started, please contact us at support@acemapp.org or 844-223-4292. Or, schedule a demonstration at calendly.com/acemapp-demo/solutions.

Working with all of your educational and clinical partners in ACEMAPP helps to improve efficiency and streamline the clinical education process. Below, we've outlined several ways that referring partners to use ACEMAPP benefits you and your organization.  Eliminate Redundancy Rather than requiring students to log in to multiple platforms or follow different protocols for various organizations, ACEMAPP allows students to submit required information in a central location for member schools or clinical sites requiring the same information. ACEMAPP allows for capturing broader efficiencies of scale and standardization. Build and Strengthen Partnerships By inviting your school or clinical partners to become ACEMAPP members, you're also inviting them to collaborate with you online. ACEMAPP promotes systems-level solutions and collective action rather than disjointed and autonomous changes. Is also facilitates better and more valuable communication by promoting relationship building and reducing paperwork and logistics.  Reduce Costs Using ACEMAPP for an entire area allows you and your partners to pay for a single membership, rather than subscribing to multiple clinical education platforms. And with ACEMAPP's extensive features, it's easy to offload additional platforms that you may use to track clinical encounters, manage mentoring, clinical ladders, recruit professionals, and more!  Identify Regional Trends When ACEMAPP collects data from an entire region, it reveals trends in clinical education across disciplines. By recognizing these trends, ACEMAPP helps regions to identify potential issues and better utilize the clinical capacity in the area. You can refer school or clinical partners who aren't ACEMAPP members yet directly from your account. For instructions on how to refer a partner in ACEMAPP, please visit acemapp.org/kb/390.  

Streamlining Your COVID-19 Processes in ACEMAPP The COVID-19 pandemic has been difficult for many, in countless ways. One area that should not require added stress is managing your clinical education during the pandemic. Schools and clinical sites nationwide are reviewing what makes sense for their own organization, and ACEMAPP is here to help those who would like effective ways to manage the new obstacles they face. We're proud to be working with a number of health care students and professionals who are adapting to new processes as the pandemic continues to affect clinical education. Below, you'll find some ways our members have used ACEMAPP to streamline their COVID-19 processes.    Tracking the COVID-19 Vaccine A number of our partners have begun tracking the COVID-19 vaccination series online for their students, staff, volunteers, and/or faculty. There are a number of benefits to managing the COVID-19 vaccine in ACEMAPP, including: Going paperless: Individuals may submit proof of vaccination online through paperless document submission. They may simply take an image and upload it or enter a completion date, depending on your organization's requirements. Monitoring completion in real time: As soon as individuals upload their proof of first and/or second dose (if applicable), coordinators will be able to view their document(s). If you set the vaccine as required, students will not be able to attend rotations until they have completed it. If it is not required, you will still be able to see who has received vaccines for your own records. Avoiding duplication of work: Individuals can store their vaccine information for their own records while also making it available to their school and/or clinical site(s) who may also be tracking the COVID-19 vaccine.     Sharing COVID-19 Updates Keep partners in the loop by posting your current COVID-19 policies in your ACEMAPP profile (see instructions at acemapp.org/kb/369) and then posting an announcement with the link to your profile. You also have the option to send emails to colleagues and students via broadcast messaging (see instructions at acemapp.org/kb/66).   Scheduling Vaccine Clinics Vaccine clinics are a great way to get additional support from students while allowing them to receive clinical hours. Clinical sites or schools who lead vaccine clinics may schedule rotations for them in ACEMAPP. Students may then complete any items the clinic may require (i.e. immunization history, waivers) and apply for or be assigned to those rotations. Students may participate in varying levels of help, from paperwork to administering shots, based on the needs of the vaccine clinic.    Documenting Virtual Hours If your students are attending virtual rotations or simulation labs, schools may enable ACEMAPP time logs to track hours spent in those experiences. Students may then display these experiences in their virtual ePortfolio, should they choose.   If you would like to implement any of the above best practices in ACEMAPP, please contact us at support@acemapp.org or 844-223-4292.

Sharing Your School’s ACEMAPP Subscription   Your school’s ACEMAPP subscription covers not only your program, but all programs at your organization. Fellow programs will not have to pay an additional subscription fee and will even have the option for à la carte student rates if they are not using ACEMAPP to schedule clinical rotations.      In fact, fellow programs can use ACEMAPP’s a la carte pricing to access only one or two of the following features for student onboarding & management. Learning Management System: Assign students to standard ACEMAPP courses such as HIPAA, OSHA, and Bloodborne Pathogens, or allow us to upload your own custom courses. Requirement Tracking: Assign forms, documents, surveys, evaluations, and other custom requirements. Monitor student progress, send reminders, and be notified of changes in real time. Clinical Encounter Tracking: Allow students and faculty to submit and review detailed clinical encounters, such as patient visits, simulations, and virtual time. Total hours can be recorded and linked with more detailed records.   If you have any questions, please contact us at support@acemapp.org or 822-223-4292.     

We wanted to take a moment to thank all of our members for their hard work, especially over the past year. Thank you for all of the time and energy you have invested in preparing, or becoming, the next generation of health care heroes.  Over the past year, our team was fortunate enough to work with over 800 health systems and clinical sites, over 1,200 educational institutions representing over 250 disciplines, and more than 43,000 incredible health care students.   The ACEMAPP team is honored to be able to support you in your work, especially as it aligns with our vision of strengthening the healthcare workforce through seamless educational and professional experiences. This is important work, and we couldn't do it without you.  If we can support you in any way, please contact us at support@acemapp.org or 844-223-4292.          

We recently updated the tags system in ACEMAPP to be more expansive for schools and clinical site users. In addition to tagging members by class, cohort, or any other pertinent features, members are now able to tag rotations, partnerships, and people/organizations in the partner directory. This update is intended to help improve organization of data and provide detailed reporting. Coordinators may create new tags and manage existing tags by clicking “Targeted Tags” from their School User or Clinical User Home. Use the Custom User Report to export data by tags. If you have any questions or feedback, please contact us at support@acemapp.org or 844-223-4292.